Manage your team, operations, compliance, scheduling, and approved clinical workflows through guided implementation tailored to your practice.
Guided onboarding · Controlled activation · Role-based access
Production clinical access is enabled only after applicable agreements, implementation requirements, and organizational approval are complete.
3
7
89%
142
Step 1 · Choose your practice type
Pick the workflow closest to yours, read how ClinicWarden fits, then open the interactive demo for that use case.
Compliance workflows, provider readiness, audit trail, and treatment-plan tracking — plus an enrollment-controlled clinical workspace and patient payments after Stripe Connect setup.
Patients, nurses, assignments, credentials, and care-team operations — with visit-oriented terminology, an approved clinical workspace after enrollment, and patient payments after Stripe Connect setup.
Staff, patients, assignments, and credentials in one system — with visit-oriented terminology, documentation after enrollment approval, and payments after Stripe Connect setup.
Providers, clients, readiness, documentation status, payments, and compliance in one place. Clinical and billing capabilities require enrollment or operator enablement.
Guided setup, team configuration, operational structure, compliance, and terminology — plus an approved clinical workspace and payments after onboarding.
Model income, startup costs, staffing, and payer mix before you book a demo. No login or email required.
Use this calculator when you know your target take-home income and want a realistic active-patient count to plan marketing, scheduling, and hiring.
Open calculatorTranslate your schedule and fee into annual gross and net income before you commit to lease, hire, or marketing spend.
Open calculatorBuild a launch budget that includes both setup fees and months of runway before collections stabilize.
Open calculatorSee whether your visit rate and route economics support full-time mobile practice income.
Open calculatorGet a ballpark subscription range before your fit call. Final pricing depends on modules, implementation, and support.
Open calculatorYou're not alone. But spreadsheets weren't built for compliance.
When a client is enrolled, ClinicWarden automatically creates the required compliance timeline. Treatment plan deadlines, documentation requirements, and supervision workflows are scheduled immediately.
ClinicWarden continuously monitors treatment plan deadlines, supervisor approvals, and documentation requirements across your clinic. Overdue items and upcoming deadlines are surfaced in the compliance dashboard.
Every compliance action is recorded with timestamps and approvals. When audits occur, export complete compliance records in seconds.
Purpose-built for Medicaid-funded clinics, CFTSS programs & behavioral health organizations
4+ hrs
Saved per supervisor per week
Zero
Missed deadlines with alerts
1 click
Audit-ready compliance export
“We went from spending 6 hours a week on spreadsheets to having everything auto-tracked. Our last audit took 10 minutes.”
Clinical Director
Behavioral Health Agency, NY
“My supervisors finally have full visibility into treatment plan deadlines across 40+ caseloads. No more chasing clinicians for status updates.”
Program Manager
CFTSS Provider, NJ
“The compliance templates got us up and running in one afternoon. We imported 80 clients and every deadline was calculated automatically.”
Clinic Administrator
Outpatient Mental Health, CA
From onboarding to audit export — every screen is purpose-built for behavioral health compliance.
3
Overdue
7
Due Soon
89%
On Time
At-a-glance compliance score, overdue tasks, and pending reviews by program.
Initial Treatment Plan
CL-4521 · Outpatient BH
Signed TX plan with client goals
See exactly what's needed, why, and which regulation triggered each task.
CL-4521
30-Day Review · J. Walker
CL-2198
Initial TX Plan · R. Patel
CF-0034
CFTSS Supervision · J. Walker
Approve or return tasks with comments. Full audit trail built-in.
ClinicWarden runs beside SimplePractice, TherapyNotes, ICANotes, Kipu, Netsmart, Qualifacts, or your custom EHR. We track the treatment-plan deadlines, supervisor reviews, and audit-packet exports your EHR treats as a side feature — without touching progress notes or PHI you don't hand us.
Your EHR
Notes, PHI, billing
ClinicWarden
Deadlines, approvals, audit packet
Audit-ready
One export, everything a surveyor needs
For organizations that want their compliance layer and their progress notes in the same system, ClinicWarden ships a behavioral-health workspace: caseload, progress notes, treatment plans, PHQ-9 / GAD-7 assessments, documents, consents, telehealth links, and a FHIR R4 US Core lite chart export.
Not on by default. Clinical Workspace is enabled per organization after a guided enrollment review — evidence collection, requirements review, and two-person approval. Clinical documentation is unavailable until that process is complete.
Enrollment status (illustrative)
Purpose-built for behavioral health. Understands TX plans, 30-day reviews, annual updates.
See your compliance rate, not just a list. Track progress over time. Know exactly where you stand.
See what's overdue and due soon at a glance. Never find out something's overdue after the fact.
See every clinician's caseload at a glance. Spot who's overloaded. Redistribute before problems arise.
No more calculating next TX plan dates. The system knows your 30-day, 90-day, and annual cycles.
One click to export your full compliance history. Formatted for auditors, not just you.
Clinical Compliance uses client IDs (CL-####), not patient names. Intake Operations collects the minimum contact and referral information required for its function. Access is scoped by role and organization. Your EHR remains the record of clinical documentation.
Clinical Workspace is available after enrollment and approval — gated by the Clinical Enrollment Workflow with two-person integrity.
Plans start at $299/month, with guided implementation tailored to your practice.
View PricingLightweight practice operating platform with an enrollment-controlled clinical workspace. Not a certified EHR or complete Epic replacement.
Founding practice subscriptions generally start at $299 per month. Final pricing depends on practice size, enabled workflows, implementation requirements, and support needs.
Guided implementation is quoted separately (typically $750–$3,000 depending on scope).
Final pricing confirmed after implementation review — based on provider count, locations, migration needs, and support level.
Clinical Workspace is available after organization enrollment and approval. Not enabled by default. Patient payments require Stripe Connect onboarding and organization billing enablement.
Apply as a founding practice or explore the live demo to see compliance, operations, and enrollment-controlled clinical capabilities.
Apply as a Founding PracticeAvailability may depend on practice type, configuration, and approval.