What this calculator measures
Translate your schedule and fee into annual gross and net income before you commit to lease, hire, or marketing spend.
Who it is for
Therapists, counselors, and small practice owners comparing fee and volume scenarios.
Primary audience: Clinicians forecasting solo or small-group revenue
Methodology
Gross = sessions/week × weeks/year × rate; Net = Gross × (1 − overhead%).
- Overhead is a single blended percentage of gross.
- Rate is per completed session or visit.
Worked example
20 sessions/week × 50 weeks × $150 − 30% overhead ≈ $105,000 net.
How to interpret results
Small changes in weekly volume or overhead percentage move net income quickly — model both.
Limitations
- Does not separate owner pay from reinvestment.
- Ignores payer mix and collection delays.
FAQ
- What counts as overhead?
- Rent, software, billing, admin payroll, insurance, and marketing — exclude your clinical time.
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Next step
Ready to operationalize compliance and practice workflows? Apply as a Founding Practice after you understand your numbers.
Reviewed by ClinicWarden product team · Updated July 2026 · Educational only